Job Description

Summary of key areas of responsibility: 

• Finance 

• Office Administration 

• Human Resources 

Duties: Finance: 

• Keep financial records and perform financial procedures (e.g, receipts, payments requests, petty cash). 

• Assist the organisation and management of internal and external audits. 

• Ensure expenses are authorised and processed in accordance with agreed procedures .

• Maintain the accounting reporting process, ensuring the accuracy and completeness of ledgers and all supporting documentation and compliance with finance and procurement regulations. 

• Maintain accounting records, ensuring they are complete, accurate, well archived and safeguarded. 

• Ensure agreed reporting dates are maintained according to company policies. 

Office Administration: 

• Develop and maintain effective office systems (e.g., Office maintenance, fixed assets, supplier contact), ensuring these are consistent with company operating requirements. 

• Support the efficient running of company office daily operations. 

• Ensure all procurement processes are in compliance with company regulations. 

• Support logistics for company programme activities. 

• Other administration duties as agreed. 

Human Resources 

• Advise on HR policies when required to ensure these comply with Sudan regulations. 

• Ensure staff handbook is reviewed and updated as required to comply with company and statutory procedures. 

• Maintain personnel records. 

• Coordinate recruitment/induction in line with company processes.

Job Requirements:

Finance: 

• At least 5 years’ experience in finance, HR, and office administration.

• Experience in setting up new accounting systems. 

• Experience in book-keeping and computerised accounting systems .

• Experience in making improvements to financial systems; an aptitude for this work is an 

• advantage. 

• Good understanding of the laws of Sudan related to tax, insurance, etc. 

Administration/HR: 

• Experience in HR policies and procedures and administration systems. 

• Experience of setting-up and managing office systems. 

• Excellent IT skills, including Microsoft Office (Outlook and Excel). 

• Good planning and organizational skills and efficient work methods..